For secretaries
No more scattered member lists
Contact details, roles, and new members in one place — fewer follow-ups, less paper, and less manual data cleanup.
Your routine
From import to ongoing upkeep
How Membear supports your secretariat through the year.
Import existing members
Upload your Excel or CSV list with our template — without retyping everything.
Onboard new members digitally
Embed the registration form on your website. You get notified and approve in a few clicks.
Keep data current
Members update address and contact details in the portal — you spend less time chasing updates.
Inform members
Send newsletters to everyone or specific groups — without a Mailchimp detour, from the same workspace.
Before & after
Your secretariat routine — before and with Membear
What the secretariat feels like without a system — and with Membear.
18+hrs/year
Less list chaos, less retyping, and fewer tool switches — typical for an association with 80–150 members.
Sum of three scenarios: 18 hours
Keeping member data current
≈ 6 hrs savedWithout Membear
“Which list is right?” — addresses in three spreadsheets, changes by email, you maintain everything twice. One typo and the newsletter goes to the wrong people.
With Membear
One member list, one source of truth. Portal updates flow in — no double entry, no gut feeling.
Onboarding new members
≈ 8 hrs savedWithout Membear
Paper stacks after the club event. Retype, chase the fee with treasury, lost form — 30–45 minutes of frustration per person. Some leave before they're even in.
With Membear
Registration on your website: data and fee in one step. You approve in a few clicks — no retyping, no paper chaos.
Informing members
≈ 4 hrs savedWithout Membear
Export Excel, import Mailchimp, check recipients, hope nothing's missing — the same stress marathon every single send.
With Membear
Newsletters from Membear — same data as member management. Click, send, done. No more tool hopping.
Estimates for the secretariat; depends on new member volume, newsletter frequency, and previous tools.
Your toolkit
What you need in the secretariat
The three areas that save you the most time.
Also relevant for
Questions from secretaries
Answers on import, registration, and member communication.
Can we import existing members?
Which data can we store?
How does online registration work?
Do we need a separate newsletter tool?
Start digital member management
Import your members and have a clean overview tomorrow — free, no credit card required.